- Best Rated Time Management Software
- Best Personal Time Management Software
- Best Portable Time Management Software
- Best Time Management Software Windows
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Since there are hundreds of time management software programs, we have prepared this buyer’s guide to help you do educated comparisons and shortlist the best time & expense management software platforms among the lot. Get to know each product with free trial. May 31, 2019 Many time tracking applications let you track time at your job and record employee billable hours, and some even record your screen and keystrokes. Here are the 10. 18 Best Time Management Apps and Tools (2019 Updated) 1. Rescue Time — Use your time wisely. Remember The Milk — Keep on top of all your tasks. Focus Booster – Boost motivation to complete tasks. Toggl – Keep track of time spent on projects and tasks. Dropbox — Store and send large. Need of Time Management Software The Software can help owners of small- to medium-sized businesses stay organized and up-to-date in managing their employee’s time. The employees get paid for the work they do, and the authority can better manage the responsibilities, such as scheduling and tracking time-off requests. Time management is a critical skill for all professionals—and time management software and apps are excellent ways to increase this skill and boost your productivity. Here are the top six programs and apps that will help you stay focused.
SHOULD YOU use a time management tool? If you’re constantly juggling with deadlines, resources, and deliverables, then there’s a high chance you would benefit from dedicated time management software. We tested and reviewed the best time management tools that can help to keep you and your team on track.
Find yours, and boost your productivity day by day!
1. Scoro
Scoro gives you all the tools you need for efficient time management, including time tracking, billing, work reporting, project & task management.
Top features:
- Track both actual and billable time and transfer the hours to an invoice
- Automate late invoice reminders, scheduled and recurring invoicing
- Email invoices to clients based on the hours worked
- Extensive project, task, and client management
- Reporting on work, sales performance, budgets, etc.
![Best free time management software Best free time management software](/uploads/1/2/5/0/125008950/616329323.png)
What’s interesting about this tool: Scoro combines time tracking with project management and CRM, enhancing collaboration and making it easy to manage all your business processes in one place.
Pricing: From $26 user/month
Get Scoro here.
2. Asana
Asana combines elements of project management, file storage, and collaboration, and helps to manage projects across a team without email.
Top features:
- Break your work down into tasks, and assign it to team members
- Organize your tasks into projects for roadmaps and timelines
- Review milestones, and check on your team’s progress
- Get notified about projects updates
- Use project dashboards to get a quick overview
What’s special about this tool: Asana is a really easy-to-use tool with a simple layout. If you’re a small team with not too complex projects, check it out.
Price: Free for up to 15 members, Premium from $8.33 user/month
Read on:What If Companies Managed Time as Carefully as They Manage Money?
3. Trello
Trello is known for visualizing project tasks on a cardboard-like dashboard that’s great fo managing short and quick everyday assignments.
Top features:
- Simple task management on a cardboard
- Creating unlimited task lists
- Image and file sharing
- Organising lists by dates or priority
- Commenting and collaboration
What’s special about this tool: From startups to Fortune 500 companies, Trello is the most visual way for teams to collaborate on any project.
Pricing: Free for personal use, $9.99 user/month for businesses
Check out this Trello alternative!
4. Clarizen
Clarizen‘s cloud-based project management software has a single goal: to help move your business forward.
Top features:
- Unlimited number of projects
- Automated and repeatable processes, alerts and workflows
- Social collaboration
- Budget tracking & expense management
What’s special about this tool: Clarizen offers configurable workflows – customize Clarizen to fit how your enterprise does business, not the opposite.
Pricing: From $60 user/month
5. Toggl
Toggl is a no-hassle time tracking software that integrates with tens of different project management systems. It is the perfect add-on to your existing tools, helping you to be more productive throughout the day.
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Top features:
- Unlimited projects and sub-projects for accurate time tracking
- Reports featuring team progress
- Online & offline time tracking
What’s interesting about this tool: Toggl integrates seamlessly with your favourite productivity tools such as Trello, Scoro, or Asana.
Pricing: From $9 user/month
6. Replicon
Replicon is a comprehensive multi-feature solution that helps companies to track the time spent on work and bill their clients for finished projects.
Top features:
- Time tracking and time sheets
- Multiple billing rates for different users
- Project budgeting and expense management
- Analytics on time usage
What’s interesting about this tool: Replicon appeals to large organizations, looking to manage their employees’ time more efficiently. The tool helps to get a comprehensive overview of every minute spent at work.
Pricing: From $20 user/month
Read on:10 Hacks For Never Missing a Single Deadline
7. Timecamp
Timecamp uses time-tracking for billing clients, measuring project profitability, or paying employees at the end of the month.
Top features:
- Automatic billable & non-billable time tracking
- Integrated payment getaway
- Budgeting in $ or time
- Powerful reporting
- Mobile & desktop apps
What’s interesting about this tool: In addition to billing clients, Timecamp makes it easy to also calculate income based on time worked.
Pricing: Free Solo plan (one user), from $6 user/month for larger teams
Read on:8 Excellent Tips to Skyrocket Your Time Management Skills
8. Bill4Time
Bill4Time is a very comprehensive cloud-based time billing software. It simplifies your billing, helps you recover lost revenue, and lets you track time and expenses from anywhere.
Top features:
- Track billable and non-billable time
- Get daily, weekly and monthly work summaries
- Client portal
- Invoicing and online payment options
- Extensive reporting on accounting, projects, etc.
What’s interesting about this tool: Bill4time offers an extensive set of reports about the team’s productivity, project profitability, and much more.
Pricing: From $30/month + $10 for each user
9. Nutcache
Nutcache is an all-in-one project management tool that includes time tracking and invoicing features. It is meant for small teams that bill their clients on a project basis and are looking to plan their time more efficiently.
Top features:
- Time tracking and billing
- Expense management
- Linking projects and finished tasks to clients
What’s interesting about this tool: Nutcache has an easy-to-use user interface, excellent for team collaboration.
Pricing: Free up to 20 users (limited features), from $6 user/month for larger teams and more features
10. Hubstaff
Hubstaff helps to track the time spent on work as well as your team’s leisure time. It’s a great option for organizations looking to track all the time spent at work (not just the time spent on tasks).
Top features:
- Tracking the time spent on tasks with screenshots
- Billing clients for projects
- Reporting on the team’s time usage
- Emailing custom reports to clients
- Making payments to employees based on the time worked
What’s interesting about this tool: In addition to the time worked, Hubstaff also tracks the time spent on various websites and desktop applications. You will get reports on your team’s time usage and can monitor how they spend their time.
Pricing: From $49/month for 10 users
11. Freckle
Freckle‘s mission is to make time tracking fast, easy, and almost fun so that your team would do it with pleasure.
Best Rated Time Management Software
Top features:
- Time tracking
- Invoicing and billing for the time worked
- Dashboard that shows your time expenditure
- Categorizing people and running reports
- Mac timer app, iPhone app, mobile web app
What’s interesting about this tool: Freckle uses tags to track projects and to navigate between billable and non-billable tasks. This makes adding time entries a quick and easy process.
Pricing: From $49/month for 5 users
12. Teamwork Projects
Teamwork lets you estimate the time you think you’ll need to complete tasks and then log your actual time against it. Soon you’ll become very accurate in your estimates, and you’ll know exactly how long it takes to complete certain tasks!
Top features:
- Estimating and tracking time spent on a project
- Sending invoices based on the time worked
- Custom time reports with export options
- Tracking time on the go
What’s interesting about this tool: The invoicing feature in Teamwork isn’t as strong as in some other tools, but it integrates with all your favourite billing tools, such as QuickBooks, Harvest, Xero, etc.
Pricing: From $24/month
13. Bric
Bric is a time billing software built with analytics at its core. They provide insights on what the future holds in order to create budgets, plan hires, and monitor how people are spending their time.
Top features:
- Configurable time tracking
- User roles & rates
- Utilization reports
What’s interesting about this tool: In addition to extensive time billing features, Bric has a set of project planning & management features.
Pricing: $7 month/user
14. Harvest
Harvest is one of the best-known time and billing tools on the market. With its simple interface and light feature-set, Harvest makes it super easy to track time and bill your clients accordingly.
Best Personal Time Management Software
Top features:
- Creating estimates and invoices based on the time worked
- Time tracking from any browser, Mac, iPhone, or Android
- Integrations for tracking time across all your favorite project management tools
- Real-time reports on time spent
What’s interesting about this tool: Harvest is focused on doing one thing and doing it well.
Pricing: From $12 /month + $10/month for each additional user
15. Avaza
Avaza time tracker lets you start a timer on your phone, stop it on your tablet or any other device, and always keep track of the hours spent on a particular task.
Top features:
- Time tracking on the go
- Time entries on invoices
- Timesheet approvals
- Expense tracking
What’s interesting about this tool: In addition to time tracking & billing, Avaza offers a list of automation, and project management features.
Pricing: Free for up to 5 projects, from $9.95 for larger teams
Read on:16 Best Employee Timesheet Software for Efficient Time Management
16. Active Collab
Active Collab combines time billing with project management, making it easier to plan and track creative projects. Moreover, this tool provides features for team collaboration and real-time communication.
Top features:
- Creating tasks with multiple users and deadlines
- Filtering tasks by users, dates, and labels
- Commenting on tasks and mentioning colleagues
- Gantt-like timeline for planning
- A shared team calendar for collaboration
- Time tracking and sending invoices
What’s interesting about this tool: Active Collab improves the team’s collaboration and makes it more fun. Every user can set a custom theme for their platform for quick personalization.
Pricing: From $25/month for 5 users
17. Clicktime
ClickTime helps businesses track both billable time as well as employee time usage. You’ll get complete control over your project budgets and receive accurate timesheets.
Top features:
- Online timesheets and billable time entries
- Time tracking with stopwatch
- Dynamic billing rates
- Analyzing project profit, costs, and billings
- Reporting on employee and project performance
- Forecasting the time needed for tasks
What’s interesting about this tool: ClickTime gives you more insight into your time usage than other time billing tools. It is focused on improving your team’s workflow and helps to plan your budgets and time more efficiently.
Pricing: From $12 month/user
Further reading
As always, we’d love to hear about your experiences with time management tools. Leave your comments below!
Time waits for no person; it’s an ephemeral resource that we will never have enough of to accomplish every task, big or small.
Fortunately, there are plenty of time management strategies to help individuals improve their work day. From identifying personal problem areas to creating action plans, there is a lot you can do to improve your time management skills.
What are the 12 best time management apps for 2019?
- 1Password
- Calendar
- Clara
- Evernote
- Remember the Milk
- RescueTime
- Sanebox
- Todoist
- Toggl
- Trello
- Wunderlist
Time management has been at the forefront of the human brain since time immemorial. From Seneca to Coco Chanel, the greats of history have decried wasting time.
Unfortunately for them, they didn’t have software to help improve their time management skills. Quotes from those that came before can certainly inspire us into action, but to enable real change, we can turn to modern time management tools.
Tip: Time management is hard when you're not sure where the time goes. Check out how you're wasting time at work for some insight in how to improve. |
Beyond inspiring quotes and time management tips lies software. Let’s take a look at 11 time management apps that offer users time-saving solutions they need to get ahead in 2019.
The list we’ve outlined here includes 12 time management solutions that will save you time and increase your productivity. The time management apps and tools included in this list are pulled from the following categories: time tracking, task management, note-taking management, password manager, bookmark manager, team collaboration, email, calendar, and online appointment scheduling solutions. These time management products are ranked in alphabetical order and include their user satisfaction score as of Jan. 18, 2019.
For each product we provide:
- G2 Crowd star rating
- Product overview
- Product features
- Reviews highlighting what users like
1. 1Password
Product Name:1Password
G2 Crowd Star Rating: 4.7 out of 5.0 stars
G2 Crowd Star Rating: 4.7 out of 5.0 stars
Overview
This password manager solution lets users maintain all of their passwords in one encrypted database that is protected by a single password. This allows users to create a wide range of strong passwords, ideally a different one for each account, to maintain a high level of security.
Features
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- Records all usernames and passwords upon sign in to apps and websites
- Automatic form filler sign in with single click, look or touch
- Available on all devices, browsers and operating systems
What users like:
“The feature that really gets me excited about 1Password, is its ability to generate passwords for each individual login and save them within the application. The fact that you don't have to remember each individual password and it makes strong secure passwords is awesome.”
— 1Password review by Tyler G. Live interviews with serial killers.
— 1Password review by Tyler G. Live interviews with serial killers.
2. Calendar
Product Name:Calendar
G2 Crowd Star Rating: 4.7 out of 5.0 stars
G2 Crowd Star Rating: 4.7 out of 5.0 stars
Overview
This calendar app helps both individuals and teams say more productive by leveraging machine learning to help eliminate time wasters and schedule meetings smarter.
Features
- One-click meeting scheduling
- Meeting transcripts and analytics
- Smart time-zone recognition
What users like:
“I love the way it syncs. Google is problematic because I have multiple Gmail and Google App accounts. Instead of having everything sync together, often I just see that my imported items show up as 'busy', instead of showing the actual info. Calendar lets me sync everything in one place, so I no longer need to bounce back and forth among multiple (10+) Google Calendars.”
— Calendar review by Jon B.
— Calendar review by Jon B.
3. Clara
Product Name: Clara
G2 Crowd Star Rating: 4.0 out of 5.0 stars
G2 Crowd Star Rating: 4.0 out of 5.0 stars
Overview
This online appointment scheduling software uses AI to schedule and coordinate meetings by handling the time consuming task of emailing colleagues or clients.
Features
- Full-service scheduling support
- Syncs with applicant tracking system (ATS) software
- Customize Clara’s name and email
- Real-time reporting
What users like:
“I love the consistency of the follow-up it provides on my behalf to my clients. It indirectly serves as a reminder to me as well!”
— Clara review by user
— Clara review by user
4. Evernote
Product Name: Evernote
G2 Crowd Star Rating: 4.3 out of 5.0 stars
G2 Crowd Star Rating: 4.3 out of 5.0 stars
Overview
This note-taking management software helps users remain organized across any platform. Users can clip and save sections of websites, annotate them, and quickly access them via searches, notes, and tags.
Features
- Create, organize and attach notes, files, images, and more
- Access from any device
- Secure cloud store protects information
What users like:
“My job wouldn't be the same if I didn't use this software. In my profession it is very important to have an agenda and thus record notes and doubts of my students and make test schedules, individual evaluations, collectors and reminders of each of these activities. Thanks to Evernote I have been able to organize all these tasks and accomplish them in time periods previously agreed with the students. Thanks to my use of this software some of the students have started using Evernote and are very happy with the options it offers and feel very comfortable with the software.”
— Evernote review by José Luis A.
— Evernote review by José Luis A.
5. Pocket
Product Name: Pocket
G2 Crowd Star Rating: 4.6 out of 5.0 stars
G2 Crowd Star Rating: 4.6 out of 5.0 stars
Overview
This bookmark manager software lets users save articles, videos and more from any website, app or publication. Users can access their saved content offline and on any device.
Features
- Accessible and syncs across phones, tablets and computers
- Integrates with over 1,500 apps
- Offline viewing of websites and articles
- Premium users enjoy ad-free content
- Tags and search options let users access content with ease
What users like:
Pocket makes it easy to save interesting links and articles for later, as well as organize them however you want. I'm particularly fond of the chrome extension that lets you just click and save wherever you are. I prefer it over bookmarks because those are already crowded with sites I use everyday, pocket lets me keep the content I consume for personal or entertainment use separate.
— Pocket review by Jonathan R.
— Pocket review by Jonathan R.
6. Remember the Milk
Product Name: Remember the Milk
G2 Crowd Star Rating: 4.3 out of 5.0 stars
G2 Crowd Star Rating: 4.3 out of 5.0 stars
Overview
This task management solution provides users with an easy-to-use task management app. Remember the Milk lets users enter their tasks on the go with subtasks, tagging, notifications, file attachments and more.
Features
- Create to-do lists with colorful tagging options
- Subtask and file attachment options
- Easy search and task addition functions
- Reminders via email, text, IM, Twitter or mobile
What users like:
“I like that I can access my to-do list on any device, every task can have a due date, and I can sort and search through tasks on the list. It's free.”
— Remember the Milk review by Lindsay S
— Remember the Milk review by Lindsay S
7. RescueTime
Product Name: RescueTime
G2 Crowd Star Rating: 4.1 out of 5 stars
G2 Crowd Star Rating: 4.1 out of 5 stars
Overview
This time tracking software provides users with detailed reports about the website they spend most of their time on. This provides insight into potential time waste, helping employees improve their productivity.
Features
- Determine inefficiencies
- Set and track goals
- Time tracking
- Detailed reports
- Productivity score
What users like:
“It is an excellent tool to monitor the time we spend on the computer using a program, an application or a web page. It is easy to use because it is only installed on the computer and when the program is subscribed, monitoring begins immediately. According to how it is configured, monitoring reports will be received.”
— RescueTime review by Yulimar U.
— RescueTime review by Yulimar U.
8. Sanebox
Product Name: Sanebox
G2 Crowd Star Rating: 4.8 out of 5.0 stars
G2 Crowd Star Rating: 4.8 out of 5.0 stars
Overview
This email software helps users reduce time spent on processing emails. Sanebox removes important emails from users inboxes and provides a summary of the rest in a daily digest.
Features
- Email filtering
- Summary of emails: train, trash or archive
- Moves inbox distractions into a folder for later
- Removes subscription emails
- Track emails that haven’t been replied to
What users like:
“It takes so long to unsubscribe from newsletters I no longer want. With SaneBox it is a snap to put them into the SaneBlackHole. That is probably my favorite feature. It just speeds up my going through email and gets me to Inbox Zero in no time. I also like the reviews that come out weekly that tell me how many emails went into the SaneBlackHole (never to bother me again) and how many hours I've saved this week. Makes me feel even better about the investment in the software.”
— Sanebox review by Michele Z.
— Sanebox review by Michele Z.
9. Todoist
Product Name:Todoist
G2 Crowd Star Rating: 4.3 out of 5 stars
G2 Crowd Star Rating: 4.3 out of 5 stars
Overview
This task management software lets users create digital to-do lists and tasks. Items can be shared with colleagues, assigned specific due dates and flagged for priority. Todoist syncs across more than 10 platforms, providing easy-to-use team collaboration solutions.
Features
- Add and share lists, tasks and files
- Track progress
- Sync across 10+ platforms
- Centralized administration
- Visualize productivity
- Bank-standard SSL encryption
What users like:
“Todoist is a handy application for tracking your to-do list across multiple platforms. With the ability to use it on my desktop, Android phone and as a browser plugin (so I can use it on a Chromebook or when I log in to Chrome remotely) I have my to-do list handy wherever I go.”
— Todoist review by Charlotte T.
— Todoist review by Charlotte T.
10. Toggl
Product Name: Toggl
G2 Crowd Star Rating: 4.3 out of 5.0 stars
G2 Crowd Star Rating: 4.3 out of 5.0 stars
Overview
This time tracking solution helps users track their time to improve productivity. Toggl provides features that can be divided by tasks, projects and clients to determine how time and money are spent.
Features
- Time tracking
- Reporting
- Works on all devices
- Automated timesheet management
- Schedule reports for email
What users like:
“The style, the functionality, the absolute ease of use in making sure that every minute of my freelance and contractor work gets tracked and reported so that I can get paid!”
— Toggl review by Thomas W.
— Toggl review by Thomas W.
11. Trello
Product Name: Trello
G2 Crowd Star Rating: 4.4 out of 5.0 stars
G2 Crowd Star Rating: 4.4 out of 5.0 stars
Overview
This team collaboration software lets users sort through tasks and collaborate with colleagues and team members. Trello visualizes projects as lists pinned to a digital bulletin board. Team members can add comments, checklists, and attachments to individual posts, maintaining communication across departments.
Features
- Unlimited boards, lists, cards, checklists, attachments and members
- Attach files from computer or link to file storage solutions (file size varies depending on version)
- Customizable boards options
- Group and organize team board options
- File encryption options
What users like:
“The best part is definitely the integration with Zendesk. We can keep track of the tickets created and then coordinate with our teammates on how things are looking in our support queue. We can then assign different tickets or assignments with our team members and work on tasks that need to be done. We can even coordinate with our coworkers who don't have access to Zendesk but are in the loop about support inquiries.”
— Trello review by Daniel G.
— Trello review by Daniel G.
12. Wunderlist
Product Name: Wunderlist
G2 Crowd Star Rating: 4.3 out of 5.0 stars
G2 Crowd Star Rating: 4.3 out of 5.0 stars
Overview
This task management software lets users capture, share and complete lists with colleagues or on their own. Users can track, complete and share their own goals as well as assign tasks for their teams.
Features
- Organize and share content
- Group related lists in folders
- Set due dates and reminders
- Collaborate with colleagues and team members
- Access on iOS, Android, windows, Kindle Fire and website
What users like:
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“There are separate folders for each category. I can even email the lists or print them. You are also notified when other collaborators edit the shared lists.”
— Wunderlist review by Mark F.
— Wunderlist review by Mark F.
Next steps for improving productivity
Those researching time management apps and tools online can sift through hundreds of verified user reviews on G2 Crowd to find the best option. To get started, check out the time tracking software, task management software, note-taking management software and team collaboration software categories where you can compare products, discover available features and read user reviews.
If you’re looking to start 2019 off on the right foot, check out our 12 best time management tips or suggestions on topics from completing the most important tasks first to learning how to work smarter, not harder.
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*Please note: Reviews may have been edited for spelling and grammar.